Purchasing

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If you are an author, publisher or supplier of material that you would like added to the Library collection please contact: Head, Collection Services Colleen Stewart  250-391-1057 ex. 142

For all other purchasing services follow the links listed below on our Purchasing Policies are and how to sell your product to the Greater Victoria Public Library.

Selling to the Greater Victoria Public Library

The Greater Victoria Public Library is conscious of its responsibility in the expenditure of public funds. The scope of our activities involves the acquisition of goods and services.

We maintain a competitive bidding process in accordance with municipal and provincial laws. We are encouraging and seeking the participation of all qualified vendors in bidding for the Library’s various contracts and projects.

Responsibilities

The mandate of the Purchasing Officer is to purchase materials (other than material for the library collection), supplies, equipment, rentals and services when required by the various Branches, as economically as possible with due regard for price, availability, quality and service, so as to provide the Library with the best value. This is accomplished by standardization and competitive bidding on the basis of adequate specifications whenever possible. In addition the Purchasing Officer is also responsible for disposal of surplus materials and equipment.

Who Buys for the Greater Victoria Public Library?

All purchasing as noted above under responsibilities is done by the Purchasing Officer. Always make your first call at the Purchasing Officer. If consultation with others in our workforce is desirable, we will arrange an appointment with the right person, thereby ensuring we do not waste anyone's time.

When Do We Purchase

The Purchasing process is initiated by the Purchasing Officer upon request, or by receipt of a Requisition of Purchase Order from a using department, with appropriate authorization. The requisition specifies the type of materials/services desired, and is used to ensure that adequate funds are available. The buyer assigned to that particular commodity would determine which purchasing process would be most effective as per Purchasing Policy. Purchases are made from local, provincial, national, and international sources of supply, depending upon the nature and type of purchase.

Some Contracts Are Advertised

Tenders, Request for Proposals, and Expressions of Interest covering Library contracts are advertised as per the Purchasing Policy.

Contact Information

Purchasing Officer: Bonnie Fraser

Telephone 250-382-7241 ex. 360                    

E-mail bfraser@gvpl.ca